About two months before the event, we scheduled several live testing days when everyone would have all of their equipment up and running at the same time. Since we couldn’t get access to the Hilton in New York, I provided an HD feed from my WK Business Unit’s TV studio in Kennesaw, GA. After much testing and the handling of the inevitable glitches, the tech leads became more comfortable with their equipment and Livestream.
While there were a couple of stumbles in the beginning, issues were quickly rectified, and the conference material was delivered on schedule. At any given time in the afternoon, there were eight simultaneous sessions being transmitted across the Internet to cities and viewers across the globe.
With more than 560 people from all over the world registered, the conference began at 9 a.m. Wednesday, June 27, and closed successfully at 5 p.m. Friday, June 29. By that time, participants had seen four major keynote sessions and close to 60 breakout sessions from around the world thanks to the hard work and dedication of dozens of Wolters Kluwer employees. Streaming of live events is nothing new, but conducting a live event with content originating from different cites at the same time was both successful and fascinating.
—Ben Cleary is the Manager of Audio Visual production for CCH Small Firm Services, a Wolters Kluwer business in Atlanta, and Tech Lead for the WK Technology Conference.